Washington County Fair Board By Laws

ARTICLE 1 - QUORUM
Section 1. A majority of the members of the Board of Directors shall constitute a quorum for the transaction of business of the Association.
ARTICLE II - MEETINGS
Section 1. The regular meeting of the Board of Directors shall be the second Thursday of each month.
Section 2. Special meetings may be held when necessary, at the call of the President or at the call of the Secretary upon the written request to the Secretary by not less than three members of the Board of Directors.
Section 3. Written notice of special meetings of the Board of Directors shall be delivered personally to each director or sent to each director by mail, telegram, cablegram or radiogram at least two days before the meeting. Such notice, however, may be waived by any director either before or after the meeting. The notice need not specify the purposes of the meeting.
Section 4. Any Director missing three (3) consecutive meetings without an excused absence shall be removed from the Board of Directors. An absence may be excused for illness or upon request to the Board of Directors. The Board of Directors shall consider each request for an excused absence at the next regular Directors' Meeting following the absence. A majority vote of the Board of Directors at the meeting shall be required to allow an absence. Any director with four (4) unexcused absences in any fiscal year shall be removed from the Board.
ARTICLE III - ORDER OF BUSINESS
Section 1.
  1. Roll Call
  2. Reading and approval or adoption of minutes
  3. Approval of all bills and accounts by the board before payment by the Treasurer
  4. Report of Committees
  5. Report of Officers
  6. Unfinished Business
  7. New Business
  8. Appointments
  9. Adjournment
Section 2. The order of business may be temporarily suspended at any meeting upon a majority vote of a quorum present.
ARTICLE IV - DUTIES OF OFFICERS
Section 1. It shall be the duty of the President to preside at all meetings of the Board, to appoint committees, countersign all orders for the disbursement of funds, and to countersign all checks and to perform such other duties as are determined by the Board.
Section 2. It shall be the duty of the Vice President to assume all the duties of the President in the event of his absence or vacancy or office and to perform such other duties as are determined by the Board.
Section 3.

It shall be the duty of the Secretary to:

  1. Keep a list of all members of the Association.
  2. Keep accurately a record of all proceedings of the Association and the Board, and mail to each Board Member a copy of all proceedings of the previous meeting within five days after all regular meetings.
  3. Notify the members of the Board of the time and place of all special meetings.
  4. Give the members of the Association notice of the time and place of the annual election of Board of Directors and the Annual Meeting of the membership.
Section 4.

It shall be the duty of the Treasurer to:

  1. Receive all moneys and give a receipt for same as to amounts and sources from with it came.
  2. Keep an accurate account of all receipts and disbursements.
  3. Pay such orders as may be countersigned by the President and Secretary.
  4. Perform such other duties as are determined by the Board.
  5. Furnish to each Board Member a monthly financial.
  6. Keep a correct itemized account of all receipts and expenditures of money.
  7. Make out the annual report to the Ohio Department of Agriculture.
  8. Furnish each Board Member monthly a financial statement regarding the receipts & disbursements of the society for the past month.
ARTICLE V - RULES
The Board of Directors may enact such Rules and Regulations for conducting the Business of the Association which do not conflict with the Constitution or By-Laws, Regulations of the Ohio Department of Agriculture, or laws of the State of Ohio. Any member serving 10 years or more will receive a lifetime Golden Membership Card. This card is a lifetime pass to all Fair Board events. A member serving 15 years or more will be honored by having a fair book dedicated to him.
RECITAL
The Washington County Agricultural and Mechanical Association was organized under the laws of 1846 on June 24 of that year, and exists as a County Agricultural Society under Revised Code Section 1711.01.
CERTIFICATION
Merle Stacy, President, and Virgil C. Schriver, Secretary, certify hereby, that the forgoing Constitution and By-Laws were adopted by unanimous vote by its members for Washington County Agricultural and Mechanical Association, a County Agriculture Society, in meeting duly noticed, held at Washington County Court House, Marietta, Ohio, on Friday, December 21,1956. In witness whereof, we hereunto set our hands and affix the corporate seal of said corporation this 21st day of December, 1956.

MERLE STACY, President
VIRGIL C. SCHRIVER, Secretary

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